Transcripts

Q: How long does it take to get a transcript?
A: Normally transcript requests received by mail or fax are filled within 24-48 working hours of receipt.
Transcripts may be ordered and picked up at our front desk (Home Economics Building, Magnolia Circle, Peabody) from 9:00 a.m. to 4:00 p.m. Monday through Friday. Currently enrolled students may order transcripts through the AAI and pick them up in our office on the same day.

Q: How much does each transcript cost?
A: There is no charge when ordering transcripts.

Q: Can I order an unofficial transcript?
A: No. All transcripts produced by the University Registrar's Office are official documents, printed on security paper and bearing the Registrar's signature and the University seal. If you are a currently enrolled student, you can access your academic record on the Web at:
http://www.vanderbilt.edu/aai

Q: I ordered a transcript but discovered I had a financial hold. Once I clear up my hold, how long will it be before my transcript is released?
A: Within 24 hours of the time the Office of Student Accounts or the VU Loan Office enters your payment in their system, the Office of the University Registrar is notified to release your transcript. If you clear your hold and need to immediately pick up a transcript you have ordered, you must ask the Student Accounts or Student Loan Office to override your hold so that your transcript can be released immediately.

Q: Can I place an order for, or pick up a transcript for someone else?
A: Because transcripts are confidential documents, only the person to whom they belong can request them. However, students can submit a signed request and indicate in the request that their transcript(s) may be picked up by a designated third party.

Questions of Interest to Alumni 

Q: I misplaced or damaged my diploma. How can I obtain another copy?
A: Vanderbilt does not keep copies of diplomas issued. If you need a new diploma, one must be ordered for you from the diploma company. This takes 4-6 weeks and costs $20. You may contact the University Registrar's office to obtain a replacement diploma.

Q: Where do I submit Law School/Bar Examiners forms?
A: If your Vanderbilt degree is from any school other than the Law School, send Bar Forms to:
The Office of the University Registrar
230 Appleton Place, Peabody # 505
Nashville, TN. 37203-5721
If your only degree from Vanderbilt is in Law, forward your Bar Forms to:
The Law School Law Registrar
106 Law Building
Nashville, TN. 37203

Q: I have moved and/or changed my name. Who should I notify at Vanderbilt?
A: Once you have graduated, your name and address on your student record remain the same.
However, the Alumni Office would like to have your new information. Contact the Alumni Office at 615-322-2979, or visit the Alumni web site to update your name and/or address.

Student Loan Deferments

Q: Where do I turn in student loan deferment forms?
A: The Office of the University Registrar, 134 Magnolia Circle, PD 505, Nashville, TN  37203

Q: How can I check on the status of my deferment form(s)?
A: Paper deferment forms normally take 7-10 working days to be received and processed by the lender. If you submitted your deferment more than 10 days ago and your lender indicates they have not received it, call the Office of the University Registrar at 322-7701.

Q: What if I need to contact my student loan lender or servicer, but I do not know their name or number?
A: You can obtain this information at the Student Loan Locator Service.

 Miscellaneous Questions
Q: I took courses at another university over the summer; where should I have transcripts of these courses sent?
A: Have the transcript sent to your School Registrar.

Q: Can someone not interested in pursuing a degree at Vanderbilt take Vanderbilt classes?
A: Yes, if they qualify for the Division of Unclassified Studies(DUS)DUS students take regular credit classes, but are not pursuing a degree at Vanderbilt.

Q: How do I get to the University Registrar Office?
A: Please refer to one of the three alternate routes for direction to our office:
 
  1.  Directions from downtown/I-40
    Take Broadway toward midtown. At 16th Ave., Broadway will turn to the left. Continue on Broadway. After approximately 1/2 mile, Broadway will turn into 21st Ave. Follow 21st Ave. until you reach Edgehill Drive. Take a left on Edgehill. Once on Edgehill, take your first right onto Magnolia Circle. Follow the circle all the way around. The office of the University Registrar is located in the last building on the right.
  2. Directions from Green Hills/440 Loop
    Take 21st Ave to Edgehill Drive. Take a right onto Edgehill. Once on Edgehill, take your first right onto Magnolia Circle. Follow the circle all the way around. The office of the University Registrar is located in the last building on the right.
  3. Directions from Franklin/Brentwood Area
    From I-65 take a left on Wedgwood. Follow Wedgwood to 21st Avenue. Take a right onto 21st Ave. Follow 21st Ave. to Edgehill Drive. Take a right onto Edgehill. Once on Edgehill, take your first right onto Magnolia Circle. Follow the circle all the way around. The office of the University Registrar is located in the last building on the right.


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